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The form is limited to stored materials. Installed work is a different line. You set the crumpled pay application printout next to the waiver, scanning for line items marked off-site storage and verified by the general contractor’s field rep last Tuesday. The pen you fished out of your work vest clicks open and shut twice as you cross-reference the listed material quantities against the delivery receipts you tucked into the back of the document folder last week. No discrepancies jump out yet, but you slow down to avoid signing away rights to compensation for work you haven’t even hung yet.
Verify Stored Material Eligibility
This waiver only applies to materials you have purchased, taken full delivery of, and stored either on the active job site or in a bonded, owner-approved off-site storage facility. Used, damaged, or returned materials do not qualify for inclusion here, nor do materials you have not yet paid for or scheduled for delivery in future billing periods. You cross out any line items that reference partial installed work immediately, because any language that blurs the line between stored and installed work erodes the limited, narrow scope of this specific waiver. You also confirm all listed materials are explicitly intended for use on this project, with no substitutions scheduled that would make the stored materials obsolete before installation.
Cross-Check Listed Quantities And Values
You match each line item on the waiver to your signed delivery receipts and final supplier invoices to ensure no quantities are inflated or underreported, and all unit costs align with the pricing schedule agreed to in your contract. Use the following reference table to align your verification against the listed line items on the waiver in front of you:
| Material Type | Approved Stored Quantity | Verified Unit Cost | Total Stated Value |
|---|---|---|---|
| 12’ SPF dimensional lumber (2×10) | 128 units | $18.72 | $2,396.16 |
| Fire-rated 5/8” drywall sheets | 320 units | $14.28 | $4,569.60 |
| Pre-hung exterior steel entry doors | 12 units | $312.45 | $3,749.40 |
If any line item on your waiver differs from the values you have on record, you note the correction directly on the document and initial the change before moving to the next step. Illustrative example: If you have 128 units of 2×10 lumber stored on site but the waiver lists 140, you adjust the line item to match your verified count before moving forward, because overstating stored quantities can lead to payment deductions later when the excess is not accounted for during installation.
Confirm Field Verification Signoff
The general contractor’s field superintendent signs off on all stored material counts within seven days of delivery, and that signed verification sheet attaches as an addendum to this waiver before you provide your signature. You flip to the back of the waiver to check for that attached signoff sheet, noting the date of the site walk matches the date you noted in your delivery log last week. If the signoff is missing, you hold off on signing until you get a scanned copy sent directly to your project manager, as verbal confirmations do not count for this step. You also check that the signoff includes a note that all stored materials are kept in dry, secure storage per project requirements, to avoid disputes about material condition later.
Stop Before Signing Any Broad Addenda
This is the point where you pause all review if you spot any addenda attached to the waiver that expands its scope beyond the listed stored materials. Any language that references “all work completed to date” or waives rights to payment for installed work means you set the document down immediately and reach out to your accounting team to request a revised version. This reading is done for now if you hit this roadblock, no need to work through the rest of the steps until you have a corrected, appropriately scoped waiver in front of you. Even if the project manager pressures you to sign the revised version quickly, you take the time to run through these same checks again once the updated document arrives, to avoid unintended concessions.
File A Copy With Your Current Pay Submission
Once you confirm the waiver is limited exclusively to the listed stored materials, all quantities are correct, and the field signoff is attached, you sign and date it in the designated signature block at the bottom right. You scan a copy for your own records, save it to your project’s cloud folder labeled for billing period 3, and attach the original to your pay application submission for the current billing period. You can log the waiver submission date in Draw Jacket if you use the platform to track pay document flows, to streamline future reconciliation steps. You also keep a physical copy in your job site folder as a backup, in case there are questions during the pay application review process from the general contractor or owner’s billing team.
Pull This Document Up When Reconciled Stored Materials Are Installed
The next time you open this specific waiver document is when the last of the listed stored materials are fully installed on the project, and you are preparing to submit your next pay application. You cross reference the installed quantities against the stored quantities listed here to confirm there are no gaps between what you agreed to waive earlier and what you are now billing for as installed work. You also pull this up if the general contractor flags a discrepancy between stored material counts and installed work during a mid-project billing reconciliation, so you can show exactly what quantities you verified and signed off on earlier. You do not reference this document for any other project’s stored materials, since it is tailored exclusively to the material counts, pricing, and project scope for this specific job site. If all installed quantities align with the stored counts you documented here, you can quickly resolve any billing questions and move forward with processing your next pay submission without delays.
